Coordination

One printed code. Every guest seated.

Print the QR, display it at the venue, and guests find their own table in seconds: no app, no queue at the host, no printed charts.

A printed seating chart is out of date the moment a name changes. The HeyVite QR seat lookup never is. Download one printable code from your Event Day tab, frame it at the entrance or on each table, and let guests look up their own seat: they scan, type their name, and see their table, seat number and your floor plan. You keep editing right up to the last minute; the code on the wall never changes.

Why hosts choose it

The details that make QR seat lookup feel considered, not complicated.

Print once, update forever

Every event gets its own seat-lookup page and QR code, and the code does not change. Rearrange tables an hour before doors and the printed poster is still correct.

Guests find themselves, privately

A guest types their name and sees only their own table and seat, never anyone else's. The lookup answers one question and minds its own business.

No app, no accounts

Any phone camera opens it. Guests scan the code and the lookup page loads in their browser: nothing to install, nothing to sign up for.

The floor plan comes along

If you have uploaded a floor plan, it appears right under the guest's seat, so they can walk straight to the room and the table.

How does QR seat lookup work?

QR Seat Lookup lets guests find their own seat by scanning one printed code and typing their name. You build the chart, print the code, and keep editing tables until doors open; guests see only their own table and seat.

01

Import your seats and publish

Build your chart in the Event Day tab (import a CSV or drag guests into place) and publish the scopes you want guests to see.

02

Download the QR code

The Event Day tab offers a print-ready QR code for your event's seat-lookup page. Download the PNG.

03

Print, display, done

Frame it at the entrance, stand it on each table, or add it to your signage. Guests scan, type their name, and find their seat.

Pairs beautifully with

Features that work alongside QR seat lookup.

Coordination

Seating Charts

Explore Logistics

Digital Menu

Explore Logistics

Sub-Events

Explore RSVP & Communication

Guest Privacy

Explore

Popular for these occasions

See QR seat lookup in action for the celebration you're planning.

Occasion

Wedding

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Birthday

Explore Occasion

Baby Shower

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Graduation

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Anniversary

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Corporate Event

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Frequently asked questions

Answers about QR seat lookup on HeyVite.

Does the QR code change?
No. Each event has its own seat-lookup page with a QR code that does not change. You can edit the seating as often as you like; the printed code stays correct.
Can I make changes even though the QR code is already printed?
Yes, and this is the point of a digital seat lookup. Every edit you make is live immediately for anyone who scans. There is no such thing as a final print.
How do I display it at the event?
You have complete creative control. Download the QR as a high-resolution image, print it at any size, and frame it at the entrance, mount it on each table, or work it into your signage.
Does the seat lookup need WiFi?
Guests need an internet connection: venue WiFi or mobile data both work. The lookup is a normal web page, so no app is required.
What exactly does a guest see when they scan?
A simple page asking for their name. They type it and see every published chart where they have a seat: the table, the seat number, and your floor plan if you uploaded one.
Can guests see other people's seats?
No. The lookup shows a guest only the rows that match their own name. There is no full chart to scroll through and no guest list to browse.
What if a guest's name is not found?
Ask them to check the spelling, or search the name as it appears on your guest list. If it still fails, the name was not in the imported seat list; you can add it from your dashboard in seconds.
Is the lookup page public?
It is reachable by anyone who scans your printed code, and it reveals nothing except the seat of the name that is typed in. If your event is password-protected, the lookup asks for the event password first.
When should I print the QR code?
Any time. The code is tied to your event, not to its contents, so you can print your signage weeks ahead and keep editing seats until doors open.
Ready when you are

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Free up to 75 guests per eventNo card needed14-day refund